Equitrac Office

Product Overview

With Equitrac Office, you can leverage print management to automatically enforce rules, authenticate users, protect sensitive documents and reduce wasted paper and toner. This flexibility enables you to accurately identify and allocate document costs, helping your business recover thousands of dollars in lost revenue.

Streamline Your Network Printer Management Needs
Equitrac Office software is seamlessly embedded within today’s leading multi-function printers (MFPs) for unparalleled convenience and performance. Compatible with virtually all MFPs widely deployed in medium-sized businesses and corporate enterprises of all sizes, including healthcare and financial institutions, our software provides the ability to:

  • Use the machine’s existing front-panel keypad for authorization and authentication
  • Automatically capture all MFP activity and user data
  • Login with PIN or swipe-card
  • Allocate costs for documents produced on the MFP without any terminals to purchase, install or maintain
  • Gain mobility and convenience of Follow-You Printing
  • Enhance document security and protect personal information

Introducing I-Queue
The intelligent print queue that alleviates the dependencies on print servers, print drivers and complex printer fleets that cause IT complexity and user dissatisfaction. I-Queue reduces IT and network resources by moving the processing of print jobs from the print server to the desktop, automates the deployment of print drivers, and simplifies the printing process for users through the use of a single print queue for printing to every printer on the network.

What’s new in version 5

  • New Secure Print Release Options that help schools eliminate expensive personal printers and extend Secure Document Release benefits to every printing device on the network.
  • New Web-based System Manager provides administrators with convenient access to routine administrative controls over users, departments, quotas and billing codes from a secure, always-accessible Web interface.
  • New Report Templates demonstrate the financial and environmental impact of print volume and cost reduction efforts, including savings as a result of Forced Monochrome and Forced Duplex print rules.
  • Enhanced deployment tools reduce the amount of time required to deploy Equitrac


Reduce Costs
Dramatically lower your overhead costs with a single, cost-effective network printer management solution. Equitrac Office provides detailed reports that track print and copy jobs, which will help you:

  • Monitor, measure and charge for each print job
  • Assign charges to specific users, departments, customers or job numbers
  • Route print jobs to the most efficient machines
  • Track costs and automatically enforce rules by file size, paper size, media type, color or duplexing
  • Minimize cost-per-page, as well as keep total cost of ownership
  • Reduce the need for expensive personal printers

Increase Productivity
Empower users to securely access multiple machines in multiple locations across the network. Simplify and streamline workflows. It’s about creating efficiencies to recover costs. Equitrac Office helps by allowing you to:

  • Increase user mobility and convenience
  • Authorize all users from a single location
  • Redirect document output to faster, more efficient machines
  • Accelerate and simplify the direct integration with your existing IT infrastructure
  • Permit users to select print jobs manually from the secure queue
  • Provide a single console to track the paper and toner status and history

Improve Document Security
Verify access to and retrieval of confidential papers with a touch of button or a swipe of a card with Follow-You Printing. By leveraging your network printer management options, you can:

  • Secure your print workflow
  • Create an audit trail of users and usage
  • Offer rules-based access to specific systems or features
  • Maintain document security and confidentiality
  • Hold documents in a secure server until users authenticate

Prevent Output Waste
Equitrac Office enables you to “go green” with minimal effort. Preventing users from taking advantage of ‘free printing’ is just one of the benefits, with additional benefits that give you the ability to:

  • Make more informed decisions with our extensive reporting options
  • Automatically delete abandoned jobs from the print queue
  • Change single-sided jobs to duplex or full-color jobs to black-and-white
  • Redirect output to the most efficient machines
  • Support company-wide sustainability efforts



Equitrac Office: Reduce Costs with Print Management

Equitrac Office: Print Secure Documents for Healthcare


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